Share videos with students
Upload your recording to the Media Asset Management: the media environment of the HU. The MAM stores videos and images in a safe and sustainable manner. Your video can also easily be placed on your Canvas page.
This video (in Dutch) will explain how video-uploading and retrieval works:
Making recordings and using your webcam
In the Software Center you will find the application Free Cam. With this you can easily create screen recordings including voice-over.
Caution: This program isn’t as stable with longer recordings. For recordings over 15 minutes, use the screen recording option in PowerPoint (view below).
You can make screen recordings with PowerPoint, for example of the presentation itself, but also of other applications or websites. You can also narrate the slides using your webcam audio. How you do this however, depends on the version of Powerpoint. Office365 is available in the Software Center and has the most extensive options. Search for “Office 365”:
FYI: If you don’t see the “screen recording” option in your menu bar, check here how to add that button to your menu bar.
QuickTime Player also offers the option to make screen recordings from an Apple computer, including the audio from a built-in microphone or webcam.
In the Software Center you can find the program CamDesk (search “CamDesk” using your VPN-connection). You can place yourself in sight during the screen recording.
In the Software Center you will find the application Camdesk. Don’t forget to turn on your VPN-connection (BIG IP client) to find this application. You can active your webcam with this app. Install the program, and to open it, simply click on the CamDesk application where it will ask you which camera to use. In most cases you will use your laptops webcam. If you prefer to use an external camera, you can activate and use this too.
When the application has been opened, you will see your camera being activated, and you will see yourself on screen. You can drag this window (with yourself on screen) wherever you like. In most cases it would be logical to drag the window to the bottom-right or top-right corner of your screen, so that your presentation will stay visible for the most part. In this case you can combine this application with the Free Cam software. Where Free Cam will record your screen plus your webcam view on screen at the same time. When you open a PowerPoint presentation your webcam window will stay in front of this presentation.
Editing/cutting your video
To cut your video into shorter clips, use the Premiere Elements application, which can be found in the Software Center. You can find more information about video editing on the HUvideo website.
To make cuts or edits in your audio fragments you can use the program Audacity, which can be found in the Software Center as well.
Save and share
Always save your recordings in the MAM (Media Asset Management system). If your video is promoted to lesson material, you can easily upload it to Canvas. On Canvas you (as a teacher) are able to find all of your institutes videos which are saved in the MAM, using the HUvideo button. As soon as your video has been processed, you will receive an email with a video link and the embedded code (you can paste the video in a website with this if you like). Next, you can upload your video on a Canvas page via the HUvideo button.
Videos saved in the MAM will be saved for at least 1,5 years, and after that as long as they are being watched. If the video is no longer being watched, it will automatically be deleted. This way you are working GDPR-proof.
Caution: To save videos recorded during tests or assessments, different rules apply.
The MAM guards which people have access to the video and we are able to block people, if necessary. It is not possible for anybody to download videos from the MAM just like that. This way the risk of unwanted spreading is reduced. Therefore we advise to steer away from using other systems and to not place your videos on YouTube.
Sharing a video during an online class
To share a video during a meeting or online event in MS Teams, you can share the screen on which you will play the video. Remember to turn on the switch “Include system audio” to share the sound of the video as well.
You can also choose to share a link from OneDrive. The advantage this has is that its quicker and you don’t have to upload the video anywhere. The disadvantage is that the video is not available for a longer amount of time, plus you have to manually share the link every time. You also have to be cautious of how you share the link, and who gets access to watch the video.
Recording a lesson is only a good idea when this recording adds value. For instance, when not all the students can partake in the live classes; they will be able to watch the recordings afterwards. Think about the type of class your teaching. If you are teaching a class in which you lecture and explain a lot, a recording can be very helpful. Whereas, if your class uses a lot of duo assignments, it might not be as qualified to record and watch back.
If your video needs some editing and/or cutting after your recording, use Adobe Premiere Elements. Take in consideration if the amount of time this will take, is worth it. Recording a new knowledge clip/instruction video can sometimes be quicker and better.
A good knowledge clip has a clear structure, is aligned with the study goals and isn’t too long. When you record a knowledge clip or edit your class recording take these next questions into consideration:
- Do you clarify the structure and study goals in the beginning of the video?
- Is the information relevant to the course/student
- Does the usage of de PowerPoint or video support the information which is taught?
- Do you give short and clear examples with your explanation?
- Is the knowledge clip not unnecessarily long?
- Do you recap the information which you have given at the end of the video?
When you’re teaching an online class, it can be very useful to record it at the same time. This way, students who were not able to attend the live class, can watch it afterwards online. When recording a live class, you have to take the privacy of yourself and your students into account. Images and voices of students which are in frame during the class can’t be saved (and therefore not recorded) following the GDPR. This is why it is important to be aware of what personal data is, and what data is visible during your class, so that you can use the right systems for the recording. It is up to the teacher to decide if they want to record, save and share the content (in which they themselves are visible/audible).
How to prevent showing personal data
In the presentation which you are giving during the class, there might be personal data of the students on display (names, images, moving pictures). Ask yourself which data is absolutely necessary to use and show in your presentation. Has this person who is in frame, giving their consent for the usage of their personal data? Can you substitute a name for just a first name or initials? Is the picture actually supporting the information? If not, leave it out.
Recording the class
Ask the students to mute their microphones and turn their cameras off before you start the recording. The name and/or profile picture of the students can come up during the recording when they ask a question. Because of this it is wise to make an agreement with your students to leave time for questions afterwards. You can also cut the question out of the recording.
Do not save the recording any longer than necessary
You can’t record the interaction of the class and save it. The presentation which you are giving can be recorded and saved. Certain rules apply when there is personal data visible in the presentation. The GDPR instructs to not keep the personal data eternally. You have to decide what the purpose of the data collection is (in this case, the presentation/class) and what the retention period is. If there is no personal data visible, you can keep the recording for as long as you like.
Personal data: names, email addresses, pictures, any other information in which someone can be recognized.